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Which one to use depends on what you want to do: keep using the traditional page display mode, or not.
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Let’s have a look at a test document in Word.Īs expected, the user interface is dark but the document itself, our page, remains blindingly white. You guessed it, this will apply to all Office 365 applications, not just Word. Locate the Personalize your copy of Microsoft Office and set Office Theme to Black.Microsoft Word in all its dark glory, once fully configured.īut let’s start with the obvious: activating Office’s dark mode. So, how does Microsoft Word deal with dark mode? Very well, as long as you do not limit yourself to what the majority of guides will suggest you do, that is to use Office 365 dark mode. Dark mode has given me the best of both worlds: a more or less ‘normal’ looking setup, only with bigger fonts, less eye candy and, well, darker colors. Because of my deteriorating eyesight, I don’t have such a luxury: I can’t read dark text on bright/light colored background, be it on screen or on paper.īefore dark mode was a thing, I was using a high contrast accessibility theme-which is great but also way too radical for my specific needs.
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Word has a ‘narrow margins’ option to try but it might be more than you need.Īdjusting the left/right margins can also help fit more text on a page but it’s less direct than the top/bottom margins.Some users consider dark mode a fad.
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It might not take a lot, just shaving one margin from 1″ to 0.75″ could be enough. Top / Bottom MarginsĪ document with a few pages can be made to fit simply by reducing the top or bottom margins by a little. Try cutting it back to 7pt or 6pt which might be enough to fit it all at the bottom of the page.Ī slight change in the spacing of a few end paragraphs is more subtle than a change in spacing for all document paragraphs. In our Normal template that’s set to 8pt. Select the last paragraphs then Home | Paragraph | Indents and Spacing and check the Spacing Before or After settings. Reduce paragraph spacingįor the last few paragraphs slightly reduce the paragraph spacing. Removing one word and a duplication is all it took to reduce three lines to two. Obviously, you should not do it with a famous speech or quote, as we’ve done in this example. Are there paragraphs with just a word or two on a separate line at the end of a paragraph? Shortening the paragraph can remove the extra line used and gain some vertical space. Remove the paragraph mark and the extra page problem is partly solved.Ĭheck the text on the last page. In this example Show All reveals a paragraph mark at the very end of the document, which happens quite a lot but usually doesn’t matter. Use Show Allĭon’t forget the Word’s users friend ‘Show All’ which reveals paragraph marks, line breaks and other hidden characters. Small changes won’t be noticeable overall. Look at Home | Paragraph | Indents and Spacing | Spacing.
#MICROSOFT WORD PAGE VIEW OPTIONS FULL#
Look at headings on the last or second last full page, try shaving a point or two from the ‘Before’ or ‘After’ settings or the Multiple line setting. Heading 1 has a default 12pt spacing before the text and multiple line spacing. Word’s default headings have large spacing before the text and multiple line spacing. If there’s a picture or chart, try reducing its size a little. Widow/Orphan control is normally ON but, if not, that quick change might solve the problem. Reach the Paragraph settings dialog box from the little arrow button at bottom right of Home | Paragraph: This and other suggestions use the full Paragraph settings, not just the ones on the ribbon. Look at Home | Paragraph | Line and Page Breaks | Widow/Orphan control. Check the overall paragraph settings or just the settings on a last paragraph to ensure Widow/Orphan control is ON. Word has a setting to prevent paragraph ‘orphans’ where the last line appears at the top of the next page. Look for when your changes make the total pages drop by one. Or just look at the page count at bottom left of the Word status bar. Word has multi-page views so you can see the overall look of a page and maybe identify where some vertical space can be saved. Removing vertical space earlier in a document usually doesn’t have a direct impact on pagination many pages later. The place to make changes the last few pages of a document. Pick and try from this list of ideas which move from tiny changes to larger savings in vertical space. Obviously, every document is different so the tricks you use depend on the situation.
#MICROSOFT WORD PAGE VIEW OPTIONS HOW TO#
Here’s suggestions for how to move a few orphaned lines from the top of a page in more subtle and effective ways. We already talked about the Microsoft Word ‘ Shrink One Page‘ feature and its limitations.